We need to hold personal information about your child on our computer system and in paper records to help us with their educational needs and our contractual obligations with the Local Authority. The Proprietor is responsible for their accuracy and safe-keeping and this is monitored and reviewed by the schools Information Security Compliance Manager (ISCM). They are governed by the schools Data Protection Officer (DPO) who reports to the Information Commissioner’s office (ICO)

Please help to keep your child’s records up to date by informing us of any change of circumstances or contact details.

School staff have access to your child’s records to enable them to do their jobs. From time to time information may be shared with others involved in your child’s care, but only if it is necessary. Anyone with access to your child’s records is properly trained in confidentiality issues and is governed by a legal duty to keep their details secure, accurate and up to date. All information about your child is held securely and appropriate safeguards are in place to prevent accidental loss.

In some circumstances we may be required by law to release your child’s details to statutory or other official bodies, for example if a court order is presented, or in the case of public educational issues. In other circumstances you may be required to give written consent before information is released – such as the educational reports for insurance, solicitors etc.

To ensure your child’s privacy, we will not disclose information over the telephone or fax unless we are sure that we are talking to you – the parent/carer. Information will not be disclosed to family and friends unless we have prior written consent and we do not leave messages with others. You have a right to see your child’s records if you wish. Please ask at the school’s office if you would like further details.

The Information Security compliance Manager for Park House School is;

Luke Rich.


tel: 01733 271187

Subject Access Request Procedure

Data Subject Consent Form

Data Subject Consent Withdrawal Form

Parental Consent Form

Parental Consent Withdrawal Form

Information Security Policy

Subject Access Request Form